The abbreviation is SACSSA
The address of the organization, is the address of the National Sports Office of SACSSA.
SACSSA Sport Office
PO Box 3860
Brits 0250
SACSSA is the active association of its members through the medium of sport participation, sports clinics and courses.
To make it possible for even the smallest and most remotely situated school to participate in as many sporting activities as possible.
To raise the standard of sport, by organizing clinics and courses for all its members.
To raise the standard of coaching and officiating, through courses.
To use sport as one of the great character builders, to learn how to lose, how to overcome and how to win.
To promote contact and fellowship amongst Christians.
Membership is open to all who subscribe to and abide by the ethos of the Association.
a) Full Membership
Any educational institution whose Statement of Faith is accepted by the National Sports Council and which fully underwrites the Sport Policy and Constitution of SACSSA may apply for Full Membership. Applications needs to be made on the official application form and sent together with their Statement of Faith to the Regional or National Sports Coordinator for referral to the National Sports Council.
b) Non-Participating Membership
Any individual who fully underwrites the Sport Policy and Constitution of SACSSA may apply for Non-Participating Membership. Such applications need to be made on the official application form, and forwarded to the National Sports coordinator or to the Sports Coordinator in the Region in which the person is interested for referral to the National Sports Council.
c) Membership Fees
Fees are determined by the National Sports Council and set out in the Sports Policy.
d) Forfeiture of Membership
SACSSA membership will be forfeited after 3 months of non-payment of accounts/fees. Re-instatement may be considered after, full payment of the outstanding account, and approval of the Regional and National Sports Councils.’
e) Termination of Membership
Membership may be terminated by: –
The Member, whereby one calendar months notice needs to be given in writing to the Regional or National Sports Coordinator.
The National Sports Council, after consultation with the Regional Council and member for issues, which are opposed to the spirit and/or ethos of the association, as set out in this Constitution and Sport Policy.
a) The National Sports Council
The National Sports Council consists of:
1. A Chairperson.
2. The National Sports Coordinator.
3. Regional Sports Coordinators.
4. National Advisory Board members.
5. A Secretary / Treasurer (May be two different people)
The National Advisory Board consists of:
Three to Five Advisory members appointed by the National Sports.
Advisory Board Members can be drawn from any member schools and need not be Sports Coordinators.
Members of the National Sports Council must attend 50% of the annual meetings, or may forfeit their position on the Council.
The Chairperson is elected out of the National Sports Council, for a period of one year and may not be the National Sports Coordinator. The election shall take place at the first council meeting of the year.
b) The Regional Councils
The Regional Councils consist of:
1. The Regional Sports Coordinator.
2. The Zone or School Sports Coordinators representing the schools in that region.
3. The Regional secretary/treasurer
c) The Zone Councils
As determined by the dictates of the Region
a) Definition of a Region
A Region may be formed by following the provincial boundaries of South Africa or that of a neighbouring state, provided that the region formed in this way consists of at least 10 schools or 1000 pupils.
A Region may be formed by individual schools who would like to associate with each other irrespective of provincial boundaries, provided that such a Region consists of 20 schools (a school consisting of 20 pupils or more) or 2000 pupils.
A school may apply to the National Sports Council, should they wish to associate with a different Region.
b) Definition of a School
A School must be registered with the local Education Department.
A Home School by it self is not considered a School
A Home School Academy (Group of Home Schools) can apply to be seen as a School.
c) The council may at a full sitting of National Sports Council decide to waver the set definitions from time to time in the interest of reaching more schools.
With such decisions, Council must keep in mind the need not to maintain a reasonable level of competition within the regions.
a) The National Sports Council will
1. Oversee Inter-Regional and Inter-national sports meetings
2. Ensure that the objectives of the association are being met.
3. Ensure the opening and maintaining of the SACSSA bank account.
4. Oversee the financial management of SACSSA National Sports Office books and expenditure.
5. Appoint the National Sports Coordinator.
6. Appoint the National Sports Council Chairman.
7. Appoint the National Advisory Board Members.
8. Ratify the Regional Sports Coordinators.
9. Approve the National budget.
10. Approve the National Constitution, Sports Policy and any amendments.
11. Approve service contracts and remuneration packages for National Office Employees.
b) The National Advisory Board will
1. Provide management and policy input to the National Sports Council.
2. Prepare the annual National budget.
3. Evaluate and amend/update the Constitution and Sport Policy if necessary.
4. Establish service contracts and remuneration packages for the National Sports Coordinator and National Sports Office employees.
5. Submit the above to the National Sports Council for approval.
c) The National Sports Coordinator will
1.Coordinate all Inter-Regional and Inter-National activities.
2. Open the SACSSA bank account.
3. Carry out duties as set out in the Sports Policy.
4. Communicate current rules and regulations governing the different sporting activities to the regions.
. Maintain current financial books of the National Sports Office as directed by the Sports Council.
6. Present a detailed annual financial report to the National Sports Council at the first (1st) council meeting of the year.
d) The Regional Sports Council will
1. Assist the Regional Sports Coordinator in organizing the inter-zone/school sport in the region.
2. Elect a Regional Sports Coordinator.
3. Oversee the financial management of the region
4. Ensure the collection and payment of levies from member schools in that region to the National Sports Office.
e) The Regional Sports Coordinator will
1. Co-ordinate all sporting activities in the region.
2. Form part of the National Sports Council and attend all National Sports Council Meetings.
3. Ensure communication between the National and the Regional Councils.
Any vacancies may be filled by following the normal election procedures mentioned above and through consultation between interested parties and through co-option.
a) Non Employed Members of the National Sports Office.
These positions have no financial benefits apart from a traveling allowance to and from Council meetings. The Council will stipulate this allowance annually in the Sports Policy.
b) Employed Members of the National Sports Office.
Remuneration of these positions will be as set out in Council approved service contracts.
a) Non Employed Members
National Sports Council members need to give one (1) calendar month notice when services are terminated.
1. The Regional Councils need to notify the SACSSA National Office post haste in the case of a change of Regional Sports Coordinators.
b) Employed Members
1. Employed members are required to give one (1) calendar month notice when services are terminated or on retirement.
2. Retirement
No specific age is stipulated to enforce retirement, and it will be at the discretion of the National Sports Council, and the employee in question, to determine when retirement is in the best interest of SACSSA
c) Disciplinary measures will be handled as per the disciplinary procedure contained in the service contract.
a) National Account
A SACSSA bank account is to be opened by the National Sports Coordinator in conjunction with at least one other person approved by the National Sports Council.
This account is used to cover all Inter-Regional, International Sports and National Office activities, as well as the remuneration paid to the National Sports Coordinator and other employed staff.
The National Sports Council will on an annual basis, establish the SACSSA National membership levies payable by the member schools.
a) National Sports Council meetings
To take place at least twice a year
Emergency meetings or telephone conferences may also be set up by the Chairman or two thirds of the members of the National Sports Council.
A quorum will be regarded as two thirds of the elected members.
b) Advisory Board Meetings
At least one per year in the third quarter to update the levy and fee structure for the following year, with additional meetings being called as and when required.
c) Regional Sports Council meeting
At least quarterly.
d) Annual General meetings
An Annual General Meeting (AGM) for every region is required, which can be held in conjunction with the Regional Sport Planning Meeting during the fourth quarter of every year.
Dates for the following years meetings will be determined during the annual Sport Planning Meeting, and communicated to all relevant sports councils and members.
The Financial Year of SACSSA will run from 1 January to 31 December.
The financial statements of the SACSSA account need to be checked annually by a qualified accountant who is approved and appointed by the National Sports Council.
These financial statements must be available for the first National Sports Council meeting of the year.
SACSSA National Office being an association made up and run by its members can not in itself accept liability for damages, losses or injuries that may occur at any of the sports activities, meetings or functions that are held under the covering of SACSSA, or its members.
All such claims by members will be referred to the school concerned.
Should SACSSA cease to function for whatever reason, all assets movable or immovable will be transferred to a similar organization within South Africa.
Should the council decide to dissolve the association such a move must be approved by two thirds of the members at a meeting of the full National Sports Council with 21 days notice of the meeting being given to all council members informing them of the purpose of the meeting.
Proposed amendments to the Constitution must reach the National Office at least 30 days before the final National Sports Council meeting of the year.
These proposals will be considered by the National Sports Council and if accepted referred to the Advisory board for amendment.
Amendments may only be accepted by a two-thirds majority vote of the National Sports Council. Should such amendments be accepted, they would come into operation as from the beginning of the following year.
The National Advisory Board will revise the Sport Policy annually.
Updates to the Sport Policy may only be made through a two-thirds majority vote of the National Sports Council.
The Sport Policy must be read as an addendum to the Constitution.
The updated Sport Policy must be made available to all member schools before the beginning of the New Year.